Would you like to join the leading international intergovernmental organization?

We are looking for a Business Execution and Management Assistant to join the NCI Agency. This role sits at the heart of our business operations – supporting everything from demand forecasting and customer requests to project governance, financial management, workforce planning, and internal controls.

Responsibilities:

Business Management support

Supports coordination and facilitates data collection for Business Intake related processes: annual Demand Forecast exercise as well as Customer Request Forms (CRFs) with local stakeholders and leadership.
Provides administrative support to project boards, project assurance teams and quality review meetings.
Uses recommended portfolio, service and project control solutions for planning, scheduling, tracking of execution and delivery.
Compiles and distributes reports using NCIA dedicated reports and dashboards.
Supports accurate time accounting through direct user guidance and participation in weekly timesheet monitoring initiative.
Provides guidance on project and service management related software, procedures, processes, best practices, tools and techniques.

Business administration

Provides administrative support function to teams and meetings, follows up on action items if needed.
Takes an active part in team meetings and knowledge sharing sessions.
Sets up files and libraries in intranet, compiles and distributes reports.
Provides guidance on administration software, procedures, processes, tools and techniques.

Internal Controls

Studies and evaluates the audit trails of various operational processes.
Participates in the testing, review and analysis of existing internal controls.
Applies new technology-based solutions to specific internal control processes.
Completes, files and maintains forms used for internal control documentation.
Makes recommendations for the enhancement of certain internal controls.

Essential Qualifications & Experience:

Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience.
Demonstrated knowledge and experience in coordination roles within financial management, workforce management and project management in a customer-funded environment;
Proven experience in planning, preparation, execution, and reporting related to financial management, workforce management, and project management activities.
Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools.
Prior working experience using ServiceNow;
Prior experience of working in an international environment comprising both military and civilian elements.
Knowledge of NATO responsibilities and organization, including ACO and ACT

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.

Business Operations Analyst for NATO with security clearance