Development Operations Associate

About PIE

The Pooled Fund on International Energy (PIE) is an international grant-making and strategy platform working to deliver a just transition to a clean energy system. PIE collaborates with philanthropic foundations, peer re-granting organisations, and a global network of partners to drive system-level change across power and industry. PIE is establishing itself as an independent global foundation, supported by a high-performing, distributed international team.

Context the role

As PIE transitions to become an independent organisation, developing strong external relationships, a sustainable funding base, and a compelling external profile will be critical to achieving its mission. The Development Operations Associate role provides the opportunity for someone with the relevant experience and skill set to join a small team building a strong and professional partnerships and fundraising program from the ground up.

Reporting to the Senior Funder Coordination Advisor and working closely with colleagues across the Strategic Partnerships, Communications, Finance, Operations, and Programme teams, the Development Operations Associate will be essential to developing, implementing, and managing the internal tools, systems and processes that support the full fundraising lifecycle of the new PIE Foundation.

Key responsibilities

• Lead on tracking, input, and management of donor data in Sharepoint and Monday.com
• Manage grant proposal and report submission processes, including coordinating with stakeholders across the organisation to ensure on-time, high-quality materials on an ongoing basis, including proofreading, gathering required attachments, and uploading/sending materials
• Drive process within PIE on funder agreement review and execution and donor acknowledgments
• Support fundraising pipeline development by performing prospect and due diligence research on new funding prospects
• Support Finance Team in tracking budget and financial reporting deadlines, and reconciling funder tracking system with financial systems
• Support Director, Partnerships and Ecosystem Engagement to establish effective systems, processes, dashboards, and tools to support fundraising and donor management and develop related policies and guidelines.

Experience and competencies 

Experience and Skills

• 3+ years of relevant experience in fundraising, development, philanthropy, or related fields.
• High level of comfort and competency with relevant tech systems, including CRM/donor database and project management tools.
• Demonstrated experience successfully managing internal projects and processes.
• Fluent in English; other languages a plus.

Competencies

• Clear written and verbal communication skills.
• Strong attention to detail.
• Capacity to juggle multiple deadlines simultaneously.
• Ability to work both collaboratively and independently with stakeholders from a variety of backgrounds and cultures.
• High level of comfort and adeptness with tech systems.
• High level of professionalism and collegiality, both with internal and external partners.

What we offer

• A unique opportunity to join and help shape a new and growing team.
• A highly flexible, self-managed approach to day-to-day work.
• The chance to contribute to the global clean energy transition through strategic philanthropy.
• Passionate, collaborative, and values-driven colleagues.

Location

Remote with international travel expected 1-3 times per year

Start date

Flexible / December 1 2026

Contract type

1-year contract, full-time with possibility/expectations of renewal.

How to Apply

The deadline for applications is 31 August 2026 by 17:00CEST

Applicants are encouraged to upload their CV and motivation letter as one combined document.