Secretary/ Admin Assistant (ESA/ESTEC)

HE Space is a successful international space company, specialised in providing managed services and human resources to the international space sector for over 40 years. We hire space experts all over Europe across the whole spectrum of space-related activities, from engineering to science, software development, operations, marketing, finance and administration. Our employees contribute towards a wide range of groundbreaking space programmes including Galileo and Copernicus, ExoMars, Iris2, ESA BASS, ESA GSPT, LISA Pathfinder, Euclid, the Ariane and Vega launchers as well as the International Space Station.
HE Space has joined forces with CS Group and Sopra Steria to lead the engineering and digital space market in Europe and to provide highly skilled consulting. We are passionate about people and invest in you to support the development of the European space industry.
As part of a dynamic team at ESA/ESTEC, you will have the following responsibilities
Day-to-day support to Unit personnel regarding business travel arrangements, leave management, coordination of training;
Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation;
Arrivals (office, phone, computer, security, access to databases, information systems) and departures (deregistration, etc.) Ordering of office supplies and maintenance of stationary;
Administration and handling of shipment of goods and express mail;
Support to visitor service: including access control, preparing visa applications, distribution of information material;
ESA site administration: including periodical update (e.g. daily) of site schedule, updating and distribution of the site telephone list;
Participation to the preparation and the publication of internal and external documents, including editing and proofreading;
Data collection, extraction from various Corporate applications (e.g. SAP, PRISMA) and from various internal sources and data consistency checking and coherence analysis;
Several years of experience in supporting relatively large teams is considered an asset;
Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing;
Fluency in English; knowledge of another European language is an advantage;

This job is located in Noordwijk, The Netherlands.
If you believe you have what it takes for this position, please send your CV (in English and in Word or PDF format) to Carla Bonello by clicking on the ‘Apply for this job’ button and quoting the job reference. That's why, we are committed to gender diversity and overall inclusivity, we encourage all applications and profiles.