Executive Assistant to the Chief Investment Officer (CIO) Total Portfolio and the CIO Asset Management

ph3Your role /h3pIn this role, you will be responsible for supporting the CIO Total Portfolio and the CIO Asset Management. The CIO Total Portfolio is responsible for managing the overall investment portfolio of our client, Stichting Pensioenfonds Zorg en Welzijn, while the CIO Asset Management focuses on the execution and management of the asset management activities. As such, you will operate in a dynamic and substantively complex environment centered around long‑term strategy, financial markets, and investments. /ppYou are familiar with their areas of expertise, priorities, working methods, and stakeholders, and you proactively anticipate these needs. As the primary point of contact, you think ahead, identify what is required, and ensure they are well‑prepared for meetings and decision‑making processes. /ppAt the same time,b you always keep the bigger picture of the broader Board agenda in mind /b. /ppYou actively coordinate with your fellow EAs to ensure consistency in support and to keep collective interests at the forefront. /ppTogether with your colleagues, you are responsible for creating bstability, focus, and a clear overview for the Board as a whole /b. You coordinate closely, distribute team tasks smartly, and step in for one another whenever necessary. This collaborative approach creates a consistent, reliable, and high‑quality support system. Together, you ensure that board members can focus entirely on strategic priorities. /ppWithin this team, you take ownership of your specific responsibilities, directly supporting two board members, while always acting in the best interest of the Board as a whole. You bactively contribute to team agreements, process optimization, and peer feedback /b, ensuring that the support provided to the Board continuously evolves and improves. /ppThe Executive Assistant team is part of the Business Management department. In your role as Executive Assistant, you will report to the Head of Business Management. You will also collaborate closely with the wider Business Management team, including colleagues focused on strategic projects, corporate governance, and the strategic partnership with our client, Stichting Pensioenfonds Zorg en Welzijn (PFZW). /ppbKey responsibilities /b /pulliManaging complex calendars and email inboxes for the Board members /liliCoordinating and preparing meetings (including Management Team meetings) /liliMonitoring action items, deadlines, and decision‑making processes /liliManaging archives and digital workspaces (Teams / SharePoint / iBABS) /liliProcessing and verifying invoices /liliDrafting and supporting the creation of presentations and briefing notes /li /ulh3Your department /h3pThe Business Management team consists of three specialized expertise groups that collaborate to realize IM’s strategic agenda: /pullibPartnership Management Evaluation: /b Responsible for the strategic collaboration with PFZW, governance agreements, and evaluating products and services. /lilibManagement Consultants Corporate Secretariat: /b Focused on strategic support for the IM Board, corporate governance, and translating strategy into implementation. /lilibExecutive Assistants: /b Form the organizational backbone of the PGGM IM Board team. As a team, you provide structure, overview, support, and connection both within and outside the Board. Collaboration, continuity, and a standardized way of working are central to this team. /li /ulh3Your profile /h3pYou are an energetic and committed team player who thrives on collaboration and takes true ownership of their work. You gain energy from working in a dynamic environment where no two days are the same and where teamwork is critical to success. /ppYou are proactive, structured, and decisive. You know how to prioritize effectively, maintain a clear overview, and possess a strong intuition for organizational dynamics. You switch effortlessly between different stakeholders and navigate a complex organization with ease. /ppYou communicate clearly and professionally, and you know how to connect people effectively. You are discreet, reliable, and have a strong sense of responsibility. At the same time, you actively contribute ideas for improvement and take initiative to organize the team's work even better and smarter. /ppbProfile Requirements /b /pulliA minimum of 7 years of relevant working experience /liliAffinity with asset management and the dynamics of financial markets /liliExperience within a financial institution or asset manager is an advantage /liliStrong team player with excellent communication skills /liliProactive, structured, and decisive /liliHigh sense of responsibility and strict discretion /liliOrganizationally sensitive with strong connecting skills /liliAbility to weigh competing interests and set priorities at both the team and Board level /lilibFluent in both Dutch and English, both written and spoken (hard requirement) /b /liliExperience with Office 365, MS 365 Copilot, and iBABS is required /liliCompleted secretarial training, preferably as an Executive Secretary / Personal Assistant /li /ulh3We offer /h3pAt PGGM we are proud of our core values: trust, teamwork and innovation. These values arose from the best stories of our colleagues, moments when they were at their best. We believe those moments occur when you can be 100% yourself. At PGGM, we value the unique combination of your personal and professional attributes. Because what really counts at PGGM are people, one hundred percent! At PGGM, you can count on: /pulliA pleasant workplace at our office in Zeist and, from the middle of 2028, in the center of Utrecht. /liliA gross monthly salary in scale 13 between €3.145,- and €4.493,- based on 36 hours, depending on your knowledge and experience. /liliA thirteenth month. /liliA good pension scheme as a member of the PFZW pension fund (71% paid by PGGM, 29% by the employee). /liliAn annual Fit for the Future budget of €300 net, which you can use to improve your mental, physical, or financial fitness. /liliA generous training budget for internal and external training courses or education. /liliMore than 26 vacation days (employees can choose to swap up to two national Christian holidays for a day that is important to them). /liliFlexibility in working hours and working from home options. /liliA net internet allowance of €45 per month (€540 per year). /liliGroup discount on supplementary health insurance (21% in 2024) and dental insurance (15% in 2024). /liliA work‑from‑home arrangement with a maximum allowance of €900 to set up a health and safety‑compliant home office. /li /ulpYou can find more information about our terms of employment and salary scales in our collective labor agreement: read more /ph3PGGM and Hybrid Working /h3pAt PGGM, we have created a hybrid working environment that enables us to combine flexibility with collaboration. Our employees have the opportunity to work both in the office and remotely, depending on their personal preferences and the nature of their work. By offering hybrid working, we aim to give our employees the freedom to shape their own working style, while at the same time retaining the benefits of a shared workplace. /ph3Application Process /h3pUpon receiving your application, we will follow a number of steps to see if we are a good match for each other. During the recruitment and selection process for new employees, PGGM collects and processes personal data, which may also include reviewing social media profiles. PGGM believes it is highly important that this is done carefully, confidentially, transparently, and in accordance with the General Data Protection Regulation (GDPR) and related laws and regulations. Please read this document to understand what happens to your personal data. /ppWe always communicate via official PGGM email addresses (@pggm.nl). Have you been approached by a third party and/or do you doubt whether the contact is genuinely on behalf of PGGM? Please feel free to verify if there is indeed a legitimate partnership with third parties by sending us an email or giving us a call. /p /p #J-18808-Ljbffr